Privacy Policy
Effective Date: April 7, 2026
Introduction
PolicyPortal ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, share, and protect information when you use our website, platform, and services (collectively, the "Service").
By accessing or using the Service, you consent to the data practices described in this policy. If you do not agree with this policy, please do not use our Service.
Information We Collect
Personal Information
When you register for an account, subscribe to our services, or contact us, we may collect your name, email address, company name, job title, phone number, and professional credentials related to the insurance industry.
Usage Data
We automatically collect information about how you interact with our Service, including pages visited, features used, search queries, time spent on pages, device information (browser type, operating system), and IP address.
Content Submitted
If you use our AI-powered tools, prompt library, or submit content through the platform, we may collect the inputs, queries, and any content you provide in connection with those features.
Payment Information
If you purchase a subscription, payment information (such as credit card details) is collected and processed by our third-party payment processor. We do not store your full payment card information on our servers.
How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our Service
- Process subscriptions and manage your account
- Personalize your experience and deliver relevant content
- Send transactional emails, updates, and marketing communications (with opt-out options)
- Analyze usage trends and improve platform functionality
- Respond to your inquiries and provide customer support
- Comply with legal obligations and enforce our terms
How We Share Information
We do not sell your personal information to third parties. We may share your information in the following circumstances:
- Service Providers: With trusted vendors who help us operate the platform (e.g., hosting, payment processing, email delivery, analytics)
- Legal Requirements: When required by law, regulation, or legal process
- Business Transfers: In connection with a merger, acquisition, or sale of assets
- With Your Consent: When you have explicitly agreed to the sharing of your information
Data Security
We implement industry-standard security measures to protect your information, including encryption in transit (TLS/SSL), secure data storage, access controls, and regular security assessments. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
Your Choices and Rights
Depending on your location, you may have the following rights:
- Access, correct, or delete your personal information
- Opt out of marketing communications at any time
- Request a copy of your data in a portable format
- Withdraw consent where processing is based on consent
To exercise any of these rights, please contact us at ted@policyportal.com.
Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience, analyze site traffic, and understand usage patterns. You can manage your cookie preferences through your browser settings. Note that disabling certain cookies may affect the functionality of our Service.
Third-Party Links
Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
Children's Privacy
Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal information, we will take steps to delete it promptly.
Updates to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Effective Date" at the top of this page. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at ted@policyportal.com.